Southwest Key Programs Inc.

  • Sr Procurement Specialist

    Location US-TX-Austin
    Posted Date 12 months ago(12 months ago)
    Job ID
    # Positions
  • Job Summary:

    The Sr. Procurement Specialist oversees the procurement activities of the organization to ensure they are in compliance with the mandated requirements designated by State and Federal guidelines. The Sr. Procurement Specialist advises programs and departments on purchasing procedures and quality of commodities, supplies and services. The Sr. Procurement Specialist carries out major assignments in conducting the operations of the business. The Sr. Procurement Specialist actively engages in negotiating pricing and payment terms for both service contracts and merchandise with values in the millions of dollars. The Sr. Procurement Specialist evaluates vendors/contractors for the purpose of determining the vendors’ capability to perform and meet bid specifications.

    Essential Functions:

    • Oversees the procurement activities of the organization to ensure the procurement activities are in compliance with mandated requirements by State and Federal regulations.
    • Administers bidding process and contracts for vendor performance within established limits (to include but not limited to: prepare specifications, locate and vet potential vendors, evaluate bids, recommend vendors, conduct bid meetings and negotiating price points and payment terms for both service contracts and merchandise) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements as well as determines the vendors capability to perform and meet bid specifications.
    • Drafts and participates in the preparation of procurement policies and procedures and receiving final approval from the Controller and Chief Financial Officer.
    • Solicits quotations and bids as well as negotiate prices and terms.
    • Evaluates orders and bid documentation for the purpose of ensuring proper use of funds in the acquisition of supplies, equipment and /or services.
    • Evaluates vendors for the purpose of determining their capability for performing to established specifications.
    • Actively engages in the negotiating process on pricing, contracts and formulating policies with suppliers. Coordinates with Controller, Chief Financial Officer and the legal department for the final decision making process.
    • Maintains procurement and bidding information, files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
    • Participates in hiring of staff, including training, evaluations and discipline
    • Distributes, presents and trains colleagues and program staff on information, administrative procedures, services and regulations.
    • Compiles data from a wide variety of sources (to include: vendors and staff) for the purpose of analyzing issues, ensuring compliance with purchasing policies and procedures, and /or monitoring purchasing processes and pricing matters.
    • Provides a high level of responsiveness and communication as it pertains to the procurement issues such as pricing, quality or delivery with other departments within the organization.
    • Maintains open lines of communication with suppliers for prompt resolution of price discrepancies, quality or delivery problems.
    • Develops and implements purchasing and contract management instructions, policies, and procedures.
    • Provides oversight and ensures service level agreements are met for the contracts.
    • Provides consultative services, research and technical assistance to plan, develop, implement and monitor effective programs and services.

    Other Functions:

    • Maintains and updates organization lease schedules for buildings, vehicles and copiers.
    • Conducts periodic review of vendor billing on the leases for the purpose of ensuring proper billing amount, service location and equipment model.
    • Performs periodic review of equipment leases for the purpose of ensuring the efficient and effective functioning of the equipment.
    • Able to react to change productively and handle other essential tasks as assigned.

    Qualifications and Requirements:

    • A Bachelor’s degree with four (4) to five (5) years of procurement/purchasing experience.
    • Expert knowledge of Microsoft Excel.


    • Background in Accounting, supervision and/or Dynamics.
    • Certified Purchasing Professional (CPP)

    Physical Demands:

    Must be able to read, write, and communicate both verbally and in written form to express and exchange ideas. While performing the responsibilities of this job, the employee must be able to access all components of work station and other office equipment. Frequent typing, writing, bending and twisting. Must be able to lift up to 10 pounds.

    Work Environment:

    General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel.


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